Data protection declaration

Data protection declaration and information in accordance
with Articles 13 and 14 GDPR

ProVI GmbH takes the protection of your personal data very seriously. We want you to know when we collect data, which data we collect, and how we use it. We have implemented the necessary technical and organizational measures to ensure compliance with the General Data Protection Regulation.

Use

The entity responsible for the processing activities described below is:
ProVI GmbH
Garmischer Strasse 21
81373 Munich

If you have any questions about data protection, please contact our Data Protection Officer:
Robert Aumiller, Tel. +49 9431 716027

Data in question

Personal data are collected only when you provide us with it. We do not collect any other personal data. The processing of your personal data beyond the purposes permitted by law occurs only with your express consent.

Purpose of processing:
Contract performance.

Categories of recipients:
– Public bodies where other legal provisions take precedence.
– External service providers or other contractors.
– Other external bodies if the data subject has granted consent or transfer is permitted by overriding interests.

Third country transfers:
Processors outside the European Union can also be used in conjunction with contract performance.

Duration of data storage:
The duration of data storage is determined by the statutory retention requirements and is typically ten years.

Use of cookies

On the pages where you can order information materials, a cookie is used and remains valid for the duration of your visit to the website. This is required for technical reasons. Most browsers are set by default to automatically accept cookies. However, you can deactivate the storage of cookies or set your browser so that you are notified every time cookies are sent.

Links to other websites

Our website contains links to other websites. We have no influence over whether the operators of these websites comply with the relevant data protection regulations.

Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (Google). Google Analytics uses cookies, which are text files placed on your computer to help the website analyze how users use the site. The information generated by the cookie about your use of the website is normally transmitted to and stored by Google on servers in the US. If IP anonymization is active, however, Google will truncate your IP address for Member States of the European Union or for other parties to the Agreement on the European Economic Area. Your full IP address will be sent to and truncated by Google on servers in the US in exceptional cases only. On behalf of the website provider, Google will use this information to analyze your use of the website, compile reports on website activity and provide the website provider with other services relating to website activity and Internet usage. Google Analytics will not associate the IP address transmitted from your browser with other data held by Google. You can refuse the storage of cookies by configuring the appropriate setting in your browser. If you do this, however, note that you might not benefit from all functions of this website. You can also prevent Google from collecting and processing the data generated by the cookie and relating to your use of the website (including your IP address) by downloading and installing the browser plugin available here. In view of the discussion concerning the use of analysis tools with full IP addresses, we would like to point out that this website uses Google Analytics with the extension “_anonymizeIp()”, and therefore IP addresses are processed in truncated form only in order to rule out the possibility of direct personal references. Specifically for browsers on mobile devices, please use this link to prevent future anonymized tracking by Google Analytics on this website for your browser using an opt-out cookie.
Otherwise, data is processed in line with your consent.

Use of font libraries (Google Webfonts)

Type and purpose of processing
To display our content correctly and in a visually appealing manner on all browsers, we use “Google Web Fonts”, of Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as “Google”) to display fonts on this website.
The privacy policy of the library operator, Google, can be found here.

Legal basis
The legal basis for the use of Google Webfonts and the associated transfer of data to Google is your consent (Article 6(1)(a) GDPR).

Recipients
Accessing script or font libraries automatically establishes a connection to the library’s operator. It is theoretically possible – though currently unclear whether and, if so, for what purposes – for the operator, Google, to collect data.

Storage duration
We do not collect any personal data by using Google Webfonts.
Further information on Google Web Fonts can be found here and in Google’s privacy policy.

Third country transfer
Google processes your data in the US.

Provision prescribed or required
The provision of personal data is neither legally nor contractually prescribed. However, the correct presentation of content using standard fonts may not be possible.

Revoking consent
The programming language JavaScript is typically used to present content. You can therefore object to data processing by deactivating JavaScript in your browser or installing a JavaScript blocker. Please note that this could restrict functions on the website.

Handling of business cards

When you give us or exchange business cards with us, you are giving us personal data such as your telephone number or e-mail address. We use this information exclusively to remain in contact with you. We may also send you further information on our services. If you do not buy any products or services from our range, we erase your contact data after five years.
You have the right to access, rectification, or erasure at any time.

Use of a newsletter

When you register for our newsletter, you also give us your e-mail address and other optional data. We use this information exclusively to send you the newsletter. We store the data you enter when registering for the newsletter until you unsubscribe from our newsletter. You can unsubscribe at any time using the link provided in the newsletter or by letting us know. By unsubscribing, you object to the use of your e-mail address.

Other than this, we exclusively use your e-mail address, which we receive when you purchase goods or services, for direct marketing in the form of our newsletter for goods or services of ours similar to those you ordered, provided that you have not objected to its use. You can object to the use of your e-mail address at any time without incurring any costs beyond the basic rates for transmission. You can also object (and thereby unsubscribe from our newsletter) by sending a message to this effect to our e-mail address (see Legal Information).

Information on other data processing procedures

Specific information on the application process

Data in question:
Application information.

Purpose of processing:
Conducting the application process.

Categories of recipients:
– Public bodies where other legal provisions take precedence.
– External service providers or other contractors.
– Other external bodies if the data subject has granted consent or transfer is permitted by overriding interests.

Third country transfers:
Processors outside the European Union can also be used in conjunction with contract performance.

Duration of data storage:
After you have been notified of a decision, application data is typically erased within four months unless you have consented to longer data storage.

Specific information on the processing of customer data/interested party data

Data in question:
Data communicated for contract performance; possibly further data for processing on the basis of your express consent.

Purpose of processing:
Contract performance.

Categories of recipients:
– Public bodies where other legal provisions take precedence.
– External service providers or other contractors.
– Other external bodies if the data subject has granted consent or transfer is permitted by overriding interests.

Third country transfers:
Processors outside the European Union can also be used in conjunction with contract performance.

Duration of data storage:
The duration of data storage is determined by the statutory retention requirements and is typically ten years.

Specific information on the processing of employee data

Data in question:
Data communicated for contract performance; possibly further data for processing on the basis of your express consent.

Purpose of processing:
Contract performance.

Categories of recipients:
– Public bodies where other legal provisions take precedence.
– External service providers or other contractors.
– Other external bodies if the data subject has granted consent or transfer is permitted by overriding interests.

Third country transfers:
Processors outside the European Union can also be used in conjunction with contract performance.

Duration of data storage:
The duration of data storage is determined by the statutory retention requirements and is typically ten years.

Specific information on the processing of supplier data

Data in question:
Data communicated for contract performance; possibly further data for processing on the basis of your express consent.

Purpose of processing:
Contract performance.

Categories of recipients:
– Public bodies where other legal provisions take precedence.
– External service providers or other contractors.
– Other external bodies if the data subject has granted consent or transfer is permitted by overriding interests.

Third country transfers:
Processors outside the European Union can also be used in conjunction with contract performance.

Duration of data storage:
The duration of data storage is determined by the statutory retention requirements and is typically ten years.

Your rights

You can exercise your rights to access, rectification or erasure or limitation of processing or exercise your right to object to processing and your right to data transferability at any time. You can contact us in this respect by e-mail or letter. You also have the right to direct complaints to the Data Protection Supervisory Authority.

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